May 29, 2001 - 6:00 p.m.

1.0 Special Meeting was called to order at 6:05 p.m.

Members present: Debra Siena, President (DS); John Robertson, Treasurer (JR); Suzi Wirtz, Secretary (SW); Shawn Mansfield (SM).

Management company present: Patti Krol (PK); Deborah Lynch (DL). Management company absent: Pasquale Guerra (PG); Gordon Cameranesi (GC).

The Special Meeting was for the purpose of a resident vote to cancel the Otis elevator contract, thereby saving the Association approximately $10,000 per year. The votes, whether by proxy or in-person, were tallied and by a 71% margin, the Otis elevator contract was voted down. The Board will cancel the contract immediately.

2.0 Regular Meeting was called to order at 6:30 p.m.

3.0 Consent Items

3.1 Minutes from the April 16, 2001 meeting were approved. Motion made by SM. Seconded by JR. Motion passed.

3.2 A new Enterprise Management Company employee, Deborah Lynch, was introduced. She will serve as the main contact for River North Commons residents and Board.

3.3 JR had several questions for the management company regarding the financial statement. These included questions about: electric bill, miscellaneous income, dues subscriptions/fees, elevator maintenance, insurance, management fees, office supplies and expense, doorperson, snowplowing fees, payroll, water bill, and gas bill. PK will relay the questions to either PG or GC for clarification.

3.4 PK request from GC that the Board receive not only the financial statements every month, but copies of every bill as well.

3.5 Insurance quotes were analyzed by a RNC resident who works in the insurance industry. She needs to discuss further with PK, DS, and JR to determine further action in obtaining new and adequate insurance.

3.6 JR requested that GC be available once a month to discuss the financial statements and bills.

3.7 Titan Security representatives were at the meeting to answer questions and clarify security procedures. Residents were concerned about the quality of service RNC is receiving and it was noted by Titan, the Board, and the management company.

3.8 Titan will submit to the Board three alternative proposals for security at RNC. This will be done by June 1, 2001.

3.9 The Board will survey residents to determine what level of security is expected and the hours during which residents prefer to have security guards.

3.10 DS and JR questioned whose responsibility the 2000 taxes are for the property: Enterprise or the Board.

3.11 JR requested that a long-term capital budget study be done. PK will provide to the Board a list of names/companies that do independent studies. The Board will make a decision following the receipt of that information.

3.12 SM described the lack of attention the common area punch lists are receiving from Enterprise Development. SM and DS will set up a meeting with Ron Shipka, Sr. and other Enterprise representatives to discuss this.

3.13 The location of the Phase I mailboxes was discussed, due to constant damage being done to the walls in that area. DL will get rules from the post office as to how far into a building they will come to deliver mail.

3.14 Phase I elevators have irreparable damage to several panels. The estimated cost to fix one panel is $6,000. Therefore, SM and PG will discuss alternatives and options for repair and future damage.

3.15 DS has applied for NO PARKING signs and yellow lines to be put in place on both the Huron and Superior main entrances. The signs and lines should appear soon.

3.16 Bids were obtained for window cleaning both buildings, but due to the disagreement over whose responsibility it is (Enterprise or Association), this discussion was tabled until the meeting with Ron Shipka, Sr. can resolve issues.

3.17 Other areas SM expressed concern about, from the punch list, were: emergency lights, covered garbage bins, dumpsters in the loading dock area, exhaust fans in the garbage rooms, and landscaping contract.

3.18 The Board approved a replacement for our current maintenance person, Luis. The new person, Wilfredo, will begin his duties two to three weeks from this Board meeting. Wilfredo will be onsite 48 hours per week, but will be billed at less per hour than Luis. Therefore, the cost is just about equal, but RNC will be receiving nearly double the amount of onsite hours.

3.19 SM presented to PK and DL a tentative weekly schedule for Wilfredo. PK will use this when she finalizes his schedule.

3.20 SM recapped a satellite cable and Internet meeting that took place on May 15. If you would like details, please contact SM or Enterprise for a memo. PG needs to sign the right of entry form immediately so the satellite dish can be installed.

3.21 PK will draft wording on the following signs the Board wants posted in various areas around the buildings: intercom signs, roof signs, loading dock signs, fitness center signs, and garbage room signs. This will be done asap.

3.22 A RNC resident volunteered to head up an investigation into a dry cleaners on the premises; this service could also be a potential station for deliveries.

3.23 Residents have requested a fitness expert to offer demonstrations in the fitness center of the proper way to use the equipment. DS is coordinating this for a Saturday morning.

3.24 PK and DL explained that if residents have any questions or concerns about RNC, they should first be contacting Enterprise. Enterprise will take immediate action in the event of an emergency. Otherwise, each issuewill be brought before the Board in a timely fashion.

3.25 Board member, Sunnie Giles, resigned. She has moved out of the building and will be relocating. The Board discusses further action at the Executive Session.

4.0 Action Items

4.1 Based upon extensive research, the current state of the RNC budget, and upcoming expenses, JR motioned that the Board pass a special assessment for the remainder of the year 2001. The amount will be divided equally for the next six months (July through December, 2001), so residents may budget accordingly. SM seconded. Motion passed. Assessment bills will reflect this increase, however, residents will see one line on their bills stating “regular assessment” and one line that states, “special assessment.”

4.2 DS motioned that the Board conduct an audit for the 2000 taxes, and also file for an extension until September 15, 2001. SW seconded. Motion passed.

4.3 SM motioned that the meter rooms be re-keyed so residents can read their own gas meters. DS seconded. Motion passed.

4.4 SM motioned that the Board sign a contract with Barnard Elevator company to maintain our elevators now that the Otis contract has been cancelled. DS seconded. Motion passed.

4.5 SM motioned that a lockbox be installed over the loading dock open/close button to ensure security and knowledge of who’s entering and exiting. SW seconded. Motion passed.

4.6 DS motioned that a “package policy memo” be put into place. SM seconded. Motion passed.

5.0 Meeting was adjourned at 10:00 p.m.

6.0 A board meeting was called for the specific purpose of discussing Sunnie Giles’ resignation and detailed discussion by the Board of the proposed Rules and Regulations by the Rules and Regulations Committee. This meeting will be held on Monday, June 4, 2001 at 6:00 p.m. in the party room on Huron side at River North Commons. Residents will receive notices under their doors as well as on the bulletin boards.

7.0 The next board meeting will be held on Tuesday, July 10, 2001 at 7:00 p.m. in the fitness center on the Superior side at River North Commons.

Respectfully submitted,
Suzi Wirtz
June 1, 2001