March 19, 2001 - 6:00 p.m.

1.0 Meeting was called to order at 6:03 p.m.

Members present: Debra Siena, President (DS); John Robertson, Treasurer (JR); Suzi Wirtz, Secretary (SW); Shawn Mansfield (SM). Members absent: Sunnie Giles (SG).

Management company present: Patti Krol and Pasquale Guerra.

2.0 Consent Items

2.1 Minutes from February 26, 2001 meeting were approved. Motion made by SM. Seconded by JR.

2.2 Enterprise Management Company (EMC) will change all gas meter room door locks so they can only be opened with common area keys.

2.3 EMC/PG will investigate the outdoor gate on the outdoor parking lot to see if we can obtain a more dependable gate.

2.4 SM will post a common area punch list on Superior and Huron bulletin boards for all residents to look over. Anyone with questions/comments/additions should contact SM. The board will present a draft of the punch list to Ron Shipka, Sr.

2.5 Enterprise currently still owns several parking spaces due to the fact that the corresponding units have not closed. Therefore, employees of Enterprise are allowed to park in such spots. Our cleaning person, Luis, will be parking in the garage until all spots are no longer vacant. He will then park in the loading dock on Superior. The board agreed that regardless, Luis needs a remote for all of the garage doors.

2.6 DS and SM will review Luis’ schedule and discuss the current hours he is providing service to River North Commons. They have determined this time allotment is not adequate based upon the current lack of cleanliness both inside and surrounding the building. Additional cleaning services will be needed.

2.7 EMC will place signs by the moving dumpster on Superior side to inform new residents that their moving boxes should be thrown away there, not stuffed into the garbage chutes.

2.8 EMC will provide to both security guards lists of who is moving in and out, so they can monitor usage of the loading dock and elevators. If someone has paid a deposit and schedules a move-in date/time, that person will be allowed to have an elevator key for that time period. SM to draft move in/move out policy for Titan.

2.9 JR will look into a garage cleaning contract, however, it is not something currently in the budget. PG will obtain quotes. A thorough cleaning of all garages is on the common area punch list.

2.10 SM is investigating the costs of purchasing a commercial rug cleaner for River North Commons; another idea is a long-term contract with a carpet cleaning service. PG believes this may be included in the materials/supplies budget.

2.11 PK will draft a form for residents wishing to receive a key to use the handicapped lift. Usage will be limited to handicapped persons and residents with babies who need the lift to accommodate strollers, etc. An owner must submit a key request form for board approval to receive a key to lift.

2.12 JR has been exploring the option of ACH transfers from residents’ checking accounts to pay assessments. Merrill Lynch seems to have many valuable features at lower rates than our current bank, LaSalle. Once we make a switch, forms will be distributed to residents. Those wishing to participate in the program should fill out a form; everyone need not participate.

2.13 PG is speaking with People’s Gas regarding obtaining a special rate for River North Commons, so residents can save on gas bills. He will report back on his findings.

2.14 DS is also acquiring similar information from the River North Residents Association. She will report back on her findings.

2.15 Elevator maintenance contract needs to be evaluated and PG recommends we cancel the current contract. A 51% vote is needed by July 8 in order to do so. EMC will send out a “proxy” vote form to all residents in the notification of our April board meeting.

2.16 PK will obtain two more insurance quotes for River North Commons. These quotes will include Directors insurance as well.

2.17 JR presented an updated budget that is more in line with current spending including 24-hour security on both sides of the building. After final key numbers are confirmed, assessments may need to be raised at some point in order to cover the budget. If the assessments cannot be raised until January 1, 2002, a special assessment may be put in place in 2001.

2.18 JR obtained a quote for closed-circuit cameras, including videotaping options. The quote was from Titan Electronics and included four monitors (two at each security desk) and eight cameras. This will be discussed further at the next board meeting. PG will obtain additional quotes for comparison purposes. JR will provide copies to the board.

2.19 EMC will program into both Superior and Huron side telephone keypads the telephone numbers for both security desks.

2.20 SM, in SG’s absence, discussed security issues resulting from a meeting with Titan security.

2.21 SG will write a policy on how we should handle towing cars that are parked either in spaces that don’t belong to that car, or cars that are blocking entryways. This policy will be presented to the board by SG.

2.22 SM will inform Titan security that it is the residents’ wish that security guards actually walk through the hallways when on rounds, rather than looking around corners at either end of the building.

2.23 EMC will provide to SM/board the local telephone calls that are being made from both security desks. It appears that guards are spending lengthy amounts of time on personal calls.

2.24 FedEx and UPS packages will be delivered to Huron side, as this is where a locked room is available to store them. Residents will be notified by a note on their mailboxes.

2.25 EMC will purchase a higher chair for Superior side security guard as soon as possible. Currently, the visibility of the guard for visitors/residents is unacceptable.

2.26 Perry Smith, a River North resident, is our official CAPS correspondent. The board will ask Perry to inform all residents when meetings are so interested parties may attend.

2.27 SW presented the first draft of the Rules & Regulations as written by the committee. The committee will continue to meet to present a final draft to the board.

2.28 DS has been in contact with Alderman Natarrus regarding the conditions surrounding River North Commons due to excessive construction. The alderman responded to DS by saying that a meeting will be held with all resident association presidents, neighborhood police officers, etc. to discuss.

2.29 DS was asked by the River North Residents Association to represent River North Commons. The cost is $21 per unit/per year. This will be discussed at the next board meeting.

2.30 A resident has volunteered to design a Web site for River North Commons. The site address will be www.rivernorthcommons.com, although it is not up and running yet. The goal is to have it in working order by late April.

2.31 If any resident wishes to donate personal fitness equipment to the fitness center, it must first be approved by the board. Donation procedures will be finalized at the next board meeting.

2.32 A clock in the fitness center is being looked into, as well as 12 hour time limit signs to be adhered to when the center is crowded. The option of sign-in sheets is also being investigated.

2.33 PK is checking into the liability of having residents’ equipment in the fitness center.

2.34 Other issues being assessed are: ATM machine inside the building; vending machines; dry cleaners; and bell hop carts.

2.35 PK is checking into a Phase II handbook similar to Phase I currently in existence.

2.36 PG and SM are working on the dish/cable availability for River North Commons. SM has obtained several quotes and is comparing them presently.

2.37 The board requested from EMC padding on the corners in the underground, heated garage as well as visible directional arrows.

2.38 Keys were collected from approximately 25% of all residents on February 26; another meeting will be scheduled to collect the remainder. It is required that every unit owner provide a set of keys to facilitate emergency entrance to a unit.

3.0 Action Items

3.1 JR motioned that an assessment late fee of $25 be put into place as of April 1, 2001. This will be charged per assessment per month, until the outstanding balance is zero on a residents’ account with Enterprise. SM seconded. Motion passed.

3.2 In regards to the assessment late fee, delinquency letters will be sent by EMC, and each subsequent bill will show the amount owed, including late fees.

3.3 SM motioned that the owners of units 702, 610, 703, and 705 be allowed to continue their work on deck expansion. The motion was not seconded due to incomplete information presented to the board. The unit owners still need to provide in writing to the board assurance that no common area warranties will be negated.

4.0 Meeting was adjourned at 9:20 p.m.

5.0 The next board meeting will be held on Monday, April 16, 2001 at 6:00 p.m. in the 7th floor (Huron) party room at River North Commons.

Respectfully submitted,
Suzi Wirtz
March 26, 2001

FOR BOARD MEMBERS & MANAGEMENT COMPANY ONLY

Minutes of the
Executive Session following the
Board of Directors Meeting of the
River North Commons Association
March 19, 2001

1.0 An executive session was held following the all-member board meeting on March 19, 2001.

2.0 The board discussed with EMC the concerns/complaints from residents regarding EMC’s responsiveness to phone calls, questions, etc.

3.0 The board and EMC agreed upon a system for filtering resident phone calls. If there is a question about a common area problem, residents should first contact either security guard, as they will have already been informed by EMC of the status of any problem. Security should be able to assure any resident that EMC is aware of that specific problem, and that it is being handled as soon as possible. If security is not aware of a problem, the caller will be instructed to call EMC directly, using either direct lines or emergency lines, depending upon the situation. In this way, EMC is not bombarded with phone calls concerning the same thing, and residents can rest assured that the problem is under control.

4.0 Members of EMC’s management team (Patti and Pasquale) will return regularly and promptly all phone calls to residents, either themselves, or via another member of their team. If the call is of a nature unrelated to EMC’s responsibilities, the call will still be returned and it will be explained why EMC cannot handle such a call.

5.0 DS, JR, and other board members will meet with EMC to discuss specifically EMC’s responsibilities to River North Commons residents and the association on April 12 at 6:00 p.m.